Microsoft Word Tricks and Tips to Increase Productivity. I understand the small and big problems you face in your daily work when using Microsoft Word. Here I am presenting solutions for these day- to- day MS Word problems in simple and illustrated fashion.

Steps on adjusting how the indents and tabs are handled in Microsoft Word. The automatic numbering that Word lets you apply to paragraphs in your document can create some great looking content, but it can play havoc with your file if you. Microsoft Word tricks for your daily "how to" problems. Time saving tricks to increase your productivity in office as you'll work on MS Word documents. Help for all Office apps. Set up your Office 365 subscription. Find how-to articles and video tutorials. Contact our Answer Techs for assisted support.

If you don’t find solution to your problem in the articles listed below, please feel free to ask me a question in the comment section. These Microsoft Word tips and tricks are important as they increase your productivity in office. Also, in my experience, these tips save you time to easily grab a cup of coffee! Click anywhere in a sentence while holding Ctrl key down will select the sentence. To create a horizontal line type 3 hyphens and then press Enter.

Microsoft Word tries to be helpful and format items based on what it thinks you're doing. That's handy, if it's what you want. If not, it's annoying.

Ctrl+ makes a word subscript and Ctrl Shift + makes a word superscript. Pressing backspace while holding Ctrl key down deletes the preceding word. USe Format Painter feature to quickly apply a particular format to a new area. Typing =rand(8,1. Enter will automatically generate random text you can use for testing the page formatting, fonts, etc. To move cursor to the location where it was when you last save the document press Shift + F5. Select some text - now if you will press Ctrl + Shift + > the font size of the selected text will increase.

To decrease the font size use Ctrl + Shift + < combination. To quickly create a table type a plus sign (+) then press Tab key; again type a plus and again press Tab key; do this as many times as the number of cells you want in your table. Then press Enter. And table shall appear! These tips on Microsoft Word make your life easier and increase your productivity at work.

Learn how to save images from MS Word document. If document has a lot of image inserted in it and you need them as separate files, you can easily save them all with this method.

Learn how to find and replace images in an MS- Word document. With this method you can select and replace all the images in a document in one go. Registered trademark symbol (. There are several methods to type it in computer. Legal use of various Trademark Symbols, differences among trademark, registered trademark and copyright symbols.

Also know how to type trademark sign in MS Word. Copyright symbol . Learn how to type it this symbol of legal importance to protect your intellectual property. Press Alt key and then type 0. Num. Pad of your computer. Alt + 0. 16. 9 is the shortcut for typing .

Inserting degree sign in documents is often required while typing temperatures, angles, coordinates etc. The easiest method of typing degree symbol in MS Word is to use the key combination of Ctrl+Shift+@ and then press space bar. Learn to create strikethrough shortcut key for MS Word, MS Excel, MS Outlook etc.

Microsoft doesn’t provide any built- in key combination for the strike through command. It is easy to change default font style, size, color etc. You can edit normal. When you open a new document, its style is based on a template called normal. Whatever styles and formatting are set in normal. Earlier, it was possible to open normal. But now, even better, you can edit this template without even opening it.”An MS Word document can be split so as to display two copies with independent scroll bars.

It is useful in tasks like editing and tallying in large documents.“Remember, once the document is split, some of your actions will apply to the copy which is active at that moment. To activate a copy, just click anywhere inside it. However, any editing or formatting will affect both the copies. For example, if you make some text bold in the upper copy –the same text will become bold in the lower copy as well”An MS- Word document split into two copies. Mad Magazine 450 To 459 Penal Code.

Now you can type anywhere in an MS Word document. No need to keep pressing space bar to position typing cursor. This feature is available in Office XP and above.“With this feature, Microsoft intended to imitate a paper sheet in MS- Word. You can write on a paper sheet wherever you want. Now you can do the same in your computer as well.

Say good bye to position text with the help of spaces!”Learn how to remove red / green underlines showing spelling and grammar mistakes in an MS Word document. These zigzag lines show errors. You can remove all the error indicating lines in one go for a particular document.“This method is useful because it hides spelling / grammar errors only in a particular document. It does not completely switch off the spell checker. Spell checker will duly show errors in all other existing and new documents that you’ll create.”Filling dummy sample text as placeholder in an MS- Word document is a very common requirement. Learn how to use rand & lorem functions to insert text easily.“As soon as you’ll type this and hit space or enter –three paragraphs of sample text (with four lines in each para) will appear in place of this command. You can even control the number of paragraphs to be inserted and number of lines in each paragraph.”For many people it is useful if open the most recently used document automatically opens when they launch MS- Word.

It’s easy enough to do, let’s see how.“A box will pop- up and it will ask you to browse or type the location of the file to be opened. In this case we want to open winword. MS- Word). Click on Browse button and go to the location where this file is located. Once you find it, select this file and click OK button. Usually this file is located in C: \Program Files\Microsoft Office folder.”Learn how to quickly move to the most recent (last) location in an MS- Word document where you were editing. SHIFT+F5 key combination can help you.“for example, lets say, at present you are on page number 1.

The paragraph to be copied is present in the same document on page number 3. You will move to page 3. But is there is a way for returning back to the page where you were working (i.

Yes, there is a way!”MS- Word has a feature that enables you to hold more than one data pieces in clipboard and then paste all of them in one go. This is cut paste extended!“Regular clipboard can hold only one piece of text or image at any given time. When you copy another piece of data –it overwrites the data that was already there in clipboard. This is where Spike comes into the picture. It is an extended clipboard which can hold multiple pieces of data. Therefore, in case of Spike, incoming data pieces do not overwrite the existing data.”Learn how to type, insert or add the Indian Rupee (indicated as INR or Rs) symbol in HTML, MS Word, Excel or text document using Unicode. You can add Indian currency Unicode symbol on computers with Indic language support.“Indian government launched new symbol for the Indian currency on 1.

July 2. 01. 0. Earlier, a more general Rs. Symbol was used to indicate Indian Rupee (INR). From the word processing point of view it was much easier to type it because both the constituent characters (i. R and s) were available on English keyboard.”Learn to select free form rectangular arbitrary block in MS Word. You can select a vertical area and also begin selection in the middle of a line.“Selection of text is one of the most basic task in MS- Word. You can issue a lot of commands that work only on a selected piece of text. Such commands range from simple copy or cut to doing calculations among a number of other things.”Selecting arbitrary rectangular block in MS- Word.

Setting a password on a file is a good way to keep the content safe from unauthorized access. Learn how to protect your MS- Word files with password“Placing a password on MS- Word document provides a simple way to keep secret data secret. When a user will try to open a secured file –password will be asked for. It is as simple as that. This is so easy that one does not need to be a power user to set password and open secured files.”Insertion of more rows and columns is an action often taken while working on a document. Learn how to do it easily and quickly.“Tables are among the most often used features of Microsoft Word.

Converting Automatic Numbering to Manual Numbering (Microsoft Word)Steve notes that Word's auto- numbering is not suitable for documents that are to be imported into page layout programs such as Adobe In. Design. He wonders if there is a quick way to replace auto- numbering with manual numbering, in the same way that you can convert field text to plain text. The answer is yes, there is a quick way. Simply follow these steps: Open the document whose numbering you want to convert. Word displays the VBA Editor.

Press Ctrl+G. This opens the Immediate window. Close the dialog box, make sure the VBA Editor is active, and then repeat this step.)Type the following in the Immediate window.

Active. Document. Range. List. Format.

Convert. Numbers. To. Text. Press Enter.

That's it; all the auto- numbered lists in your document are changed to manual numbering. If, instead, you want to affect only a limited portion of the document, make sure that portion is selected before you start the steps and then use this command in step 4.

Selection. Range. List. Format. Convert. Numbers. To. Text. For those familiar with macros, the difference here is that you are working with the Selection object (the text you have selected) instead of the Active. Document object (the entire document). There are a couple of gotchas related to this approach, however. First, it may appear that your numbered lists no longer line up properly.

This is because any custom tab stops set for the lists are deleted and Word reverts to using the default tab stops. This shouldn't be a huge problem, as you are doing this conversion in preparation for importing the document to a page layout program. You can apply it again by simply selecting the paragraphs in the lists and pressing Ctrl+Q. If you would rather not mess with the VBA Editor, then there is another approach you can try out—save your document in RTF format. Many page layout programs (such as In. Design) use a different filter for importing RTF files, with the result that the numbered lists are converted automatically to regular numbers. Word. Tips is your source for cost- effective Microsoft Word training.

You can find a version of this tip for the older menu interface of Word here: Converting Automatic Numbering to Manual Numbering.